Durham’s School of Education performs a valuable role in the ICCAMS Project. In order to deliver the research, the School of Education processes personal data. Please read the privacy information below – Part 1 comprises Durham University’s Generic Privacy Notice, and Part 2 comprises privacy information specific to the activities of the School of Education in regards to the ICCAMS project.
PART 1 – GENERIC PRIVACY NOTICE
Durham University’s responsibilities under data protection legislation include the duty to ensure that we provide individuals with information about how we process personal data. We do this in a number of ways, one of which is the publication of privacy notices. Our privacy notices comprise two parts – a generic part and a part tailored to the specific processing activity being undertaken.
The Data Controller is Durham University. If you would like more information about how the University uses your personal data, please see the University’s Information Governance webpages or contact:
Information Governance Unit
Telephone: (0191 33) 46246 or 46103
Data Protection Officer
The Data Protection Officer is responsible for advising the University on compliance with Data Protection legislation and monitoring its performance against it. If you have any concerns regarding the way in which the University is processing your personal data, please contact the Data Protection Officer:
Telephone: (0191 33) 46144
The University keeps personal data for as long as it is needed for the purpose for which it was originally collected. Most of these time periods are set out in the University Records Retention Schedule.
Your rights in relation to your personal data
Privacy notices and/or consent
You have the right to be provided with information about how and why we process your personal data. Where you have the choice to determine how your personal data will be used, we will ask you for consent. Where you do not have a choice (for example, where we have a legal obligation to process the personal data), we will provide you with a privacy notice. A privacy notice is a verbal or written statement that explains how we use personal data.
Whenever you give your consent for the processing of your personal data, you receive the right to withdraw that consent at any time. Where withdrawal of consent will have an impact on the services we are able to provide, this will be explained to you, so that you can determine whether it is the right decision for you.
Accessing your personal data
You have the right to be told whether we are processing your personal data and, if so, to be given a copy. This is known as the right of subject access. You can find out more about this right on the University’s Subject Access Requests webpage.
Right to rectification
If you believe that personal data we hold about you is inaccurate, please contact us and we will investigate. You can also request that we complete any incomplete data.
Once we have determined the outcome of your inquiry, we will contact you.
Right to erasure
You can ask us to erase your personal data in any of the following circumstances:
- We no longer need the personal data for the purpose it was originally collected
- You withdraw your consent and there is no other legal basis for the processing
- You object to the processing and there are no overriding legitimate grounds for the processing
- The personal data have been unlawfully processed
- The personal data have to be erased for compliance with a legal obligation
- The personal data have been collected in relation to the offer of information society services (information society services are online services such as banking or social media sites).
Once we have determined whether we will erase the personal data, we will contact you to let you know.
Right to restriction of processing
You can ask us to restrict the processing of your personal data in the following circumstances:
- You believe that the data is inaccurate, and you want us to restrict processing until we determine whether it is indeed inaccurate
- The processing is unlawful, and you want us to restrict processing rather than erase it
- We no longer need the data for the purpose we originally collected it, but you need it in order to establish, exercise or defend a legal claim
- You have objected to the processing and you want us to restrict processing until we determine whether our legitimate interests in processing the data override your objection.
Once we have determined how we propose to restrict processing of the data, we will contact you to discuss and, where possible, agree this with you.
Making a complaint
If you are unsatisfied with the way in which we process your personal data, we ask that you let us know so that we can try and put things right. If we are not able to resolve issues to your satisfaction, you can refer the matter to the Information Commissioner’s Office (ICO). The ICO can be contacted at:
Information Commissioner’s Office
Telephone: 0303 123 1113
Website: Information Commissioner’s Office
PART 2 – TAILORED PRIVACY NOTICE
This section of the Privacy Notice provides you with the privacy information that you need to know before you provide personal data to the University for the particular purpose(s) stated below.
Type(s) of personal data collected and held by the School of Education at Durham University and method of collection:
At the beginning of the ICCAMS project all schools involved signed a school participation agreement. This allowed us to collect Year 7 (now Year 8) children’s names, date of birth, gender, Free School Meal Status, Key Stage 2 Maths result, maths class and teacher data. This is stored with the name of the school each child attends.
Maths Assessment data will also be collected from all pupils in the ICCAMS Project in June/July 2018 by the University of Manchester. This data will be shared with Durham University’s School of Education ICCAMS team and matched to the other data we hold about pupils.
Parents were given information about the ICCAMS Project which allowed them to opt their child out of this data sharing and processing for this research project at the beginning of the 2016-17 and 2017-18 academic years. In these circumstances, personal pupil data was not shared by the school or, if the child was opted out retrospectively, the child’s details were removed from the university copy of the data.
A database of opted out pupils is kept electronically at Durham University containing only name and school.
Survey data was collected from ICCAMS teachers during the spring of 2017, and will be collected again in spring 2018. This was organised and distributed by Durham University in 2017, and by both Durham and University of Manchester in June/July 2018. Surveys were/will be distributed online, although paper copies will be available. The survey data collected will include teacher names and schools along with teacher report of their delivery of ICCAMS lessons and their opinions about the programme.
Observations of teachers delivering ICCAMS lessons was also conducted at two time points: Spring 2017 and spring 2018. These involved the ICCAMS Professional Development Leads and members of the Durham University research team observing ICCAMS lessons and filling in paper forms describing how well the lesson reflected ICCAMS principles. The data we hold includes teacher names, school and the notes on the lesson.
Paper registers were taken at each ICCAMS training event. These include teacher and school names and signatures. These were completed by teachers attending each training event. We keep records of the teachers that attended each event and which school they are from.
The lawful basis for processing the data is public task with this high quality research project providing information about what works in Maths teaching.
How personal data is stored by the School of Education at Durham University:
Electronic copies of pupil and teacher personal data are stored on secure servers and electronic devices authorised by Durham University.
Paper copies of registers, surveys and observation forms are kept in locked filing cabinets in locked offices within Durham University.
How personal data is processed by School of Education at Durham University:
We use the personal data collected as part of the ICCAMS research project, funded by Education Endowment Foundation (EEF).
This data processing will allow us to investigate the impact of the ICCAMS programme on pupil progress and teacher pedagogy as well as how ICCAMS is delivered across different schools and by different teachers. This data will be analysed by Manchester University to write an end of project evaluation report for the EEF. It will also be used by Durham University, Manchester University and University College London (UCL) to write other academic publications to improve understanding about what works in education and to share knowledge of how interventions like ICCAMS are put into practice by schools. All information provided about children, as detailed in the previous section, will be anonymised and analysed together with data from other children in the project. It is important to note that no individual child, teacher or school will be identified in any publication.
For pupils who did not opt out of data processing, or if you did not opt your child out of the project, their information will be linked with the National Pupil Database (NPD) (held by the Department for Education) and shared with EEF and their data contractor FFT Education for long term follow up of pupil progress by EEF.
A database of opted out pupils is retained in order to ensure that these students’ data is not kept or shared between institutions.
School of Education at Durham University shares personal data with:
Personal data of pupils and teachers will be shared securely with the Project Evaluation team at the University of Manchester, and the ICCAMS delivery team at UCL (previously at Nottingham University). This data sharing was detailed in the original letters for schools and for parents.
Personal data of students will be shared with the Department for Education by Manchester University in order to link to the NPD as described above.
Pseudo-anonymised (with codes used instead of names) data of pupils will be shared with EEF and FFT Education as described above.
Anonymised student data will be shared with the UK Data Archive for future research purposes.
How long personal data is held by School of Education at Durham University:
Any personal information we hold will be destroyed when we no longer need it and certainly within five years of the end of the project (December 2018) after the writing and publishing of academic papers. .
How to object to the School of Education at Durham University processing your personal data:
Please get in touch by emailing the project administrator, Mary Nezzo-Thompson, at firstname.lastname@example.org, or call on 0191 3344682.
If you have questions or concerns about how your data will be used for the ICCAMS Project by the School of Education at Durham, please get in touch by emailing the ICCAMS project administrator, above.